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2008-2009 Departmental Performance Report Part III Table 15
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Response to Senate Committee on Public Accounts (SCOPA), Recommendation 5
SCOPA recommendation 5, which was accepted by the government, states:
That the Department of National Defence, the Royal Canadian Mounted Police, and Treasury Board Secretariat include, in their annual Departmental Performance Reports, references to the Integrated Relocation-Program as it relates to their employees. Information on the numbers of employees using the Program, the costs, and the extent to which the purposes of the Program are being achieved must be included. This performance information must be included in DPRs beginning with Reports for the period ending 31 March 2008.
Costs of the Integrated Relocation Program (IRP) program in 2008-09 were approximately $72M, covering 2,100 transfers. All relocation expenses charged under the IRP are properly recorded and monitored by the RCMP. The average cost of a relocation at the RCMP is between $30,000 to $35,000, and an average of 2,100 relocations are covered by the RCMP IRP every year. The IRP covers a wide range of relocation expenses, including legal and real estate fees, house hunting trip expenses, cost of shipment of household goods and effects, purchase fees and interim accommodation expenses. These expenses must be directly attributable to the relocation and must be based on actual and reasonable relocation expenses in keeping within justifiable use of public funds and the provisions of the IRP. They must not upgrade the financial situation of a Member and must be supported by receipts. Relocation benefits under the IRP require proper approval and authorization under the Financial Administration Act before they are paid or reimbursed to the Member or a third party. Further, each relocation file is reviewed by the third-party relocation service provider as well as by a RCMP regional relocation officer.
The IRP was created with to ensure that Members’ mobility throughout Canada was facilitated, while the relocation process was carried out:
- with minimal impact on RCMP operations;
- with minimal detrimental effects on the Member and his/her family;
- in the most efficient fashion; and
- at the most reasonable cost to the Crown.
The IRP is applicable to Regular Members and Civilian Members who are being transferred from one place of duty to another, within Canada, and who meet the following criteria:
- The relocation results from an official transfer issued by the RCMP; and
- The distance between the old place of duty and the new place of duty is at least 40 km; and
- The distance between the residence at old place of duty and the new place of duty is at least 40 km.
The IRP is also applicable to retirement relocations, if the following conditions are met:
- Retiring Member must be eligible for a pension;
- The Member was required to relocate from his/her original home community at Crown expense to meet operational requirements during his/her career with the RCMP.
The IRP also applies to relocations which are necessary due to the death of a serving Member.
The IRP does not apply to relocations to or from Canada and another country or relocations taking place between two points outside Canada. These relocations are governed by the Foreign Service Directives (FSD).
Public Service employees who are being transferred have access to relocation benefits under the National Joint Council Integrated Relocation Directive.
