Classes of Records

Provincial / Territorial Policing

Description: Information resources pertaining to provincial/territorial policing services provided and negotiated under the terms of the Provincial Police Services Agreement.
Document Type: Investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, court briefs, and in some instances records relating to criminal histories
Record Number: RCMP OPS 1111

Municipal Policing

Description: Information resources pertaining to municipal policing services provided and negotiated under the Municipal Police Services Agreement.
Document Type: Investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, court briefs, and in some instances records relating to criminal histories
Record Number: RCMP OPS 1112

Aboriginal Policing

Description: Information resources pertaining to policing services to Aboriginal communities provided and negotiated under the First National Policing Policy.
Document Type: Investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, court briefs, and in some instances records relating to criminal histories.
Record Number: RCMP OPS 1113

Airport Policing

Description: Information resources pertaining to policing services at some Class 1 International Airports as well as to smaller airports to respond to emergency calls for assistance at screening points and for the protection of the traveling public.
Document Type: Investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, court briefs, and in some instances records relating to criminal histories
Record Number: RCMP OPS 1114

Drugs and Organized Crime

Description: Information resources pertaining to investigating and reporting on Organized Crime and drug trafficking related activities.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1121

Border Integrity

Description: Information resources pertaining to the protection of Canada's border and national security whether located inland, at ports of entry or abroad.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants, and in some instances records relating to criminal histories
Record Number: RCMP OPS 1122

Financial Crime

Description: Information resources pertaining to the protection of Canadians and their governments from financial crimes.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1123

Federal Crime Enforcement

Description: Information resources pertaining to criminal investigative services to the Federal government departments and agencies for the enforcement of federal statutes. Also includes activities related to Canada's international obligations including but not limited to crimes against humanity, war crimes and genocide.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1124

National Security

Description: Information resources pertaining to investigating and reporting on threats to the security of Canada, terrorism financing, threats against protected persons, threats to critical infrastructure, proliferation of weapons of mass destruction and Chemical Biological Radiological Nuclear(CBRN) incidents, as well as the unlawful release of sensitive or classified information as defined by the Criminal Code and the Canadian Security Intelligence Service Act.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1125

Protective Policing

Description: Information resources pertaining to security services for Canadian government executives (the Governor General and family, the Prime Minister, and family), visiting heads of state and foreign diplomats in Canada, internationally protected persons, persons designated by the Minister of Public Safety as requiring security, and selected domestic and international flights by Canadian air carriers.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1126

Major Events

Description: Information resources pertaining to the security and policing services for major events, including high-profile visits, international conferences and sporting events hosted by Canada.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1127

Technical Investigations

Description: Information resources pertaining to the tools including electronic and physical techniques and systems, technical capabilities and investigative expertise provided to investigators, as well as the management of the Canadian Bomb Data Centre
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1131

Protective Technologies

Description: Information resources pertaining to the technologies and systems used to protect individuals and assets under responsibility of the RCMP.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1132

Air Services

Description: Information resources pertaining to the operation and use of RCMP aircrafts in investigative and protective policing capabilities.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1133

Disclosure and Major Case Management

Description: Information resources pertaining to the electronic storage, organization, management and disclosure of information collected as part of a major investigation as well as the support to operations with respect to disclosures.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories.
Record Number: RCMP OPS 1134

Scientific Services/Technologies

Description: Information resources pertaining to behavioral sciences specifically analytical tools, systems and scientific methodologies that enhance criminal investigations through the study of criminal activity.
Document Type: Investigational and occurrence reports, psychological evaluations, court briefs, copies of court documents such as summonses, and in some instances records relating to criminal histories
Record Number: RCMP OPS 1135

Operational Readiness and Response

Description: Information resources pertaining to the emergency management plans in place for all level of the organization (detachment, district and division). This contributes to improving the Government's readiness and response to events and incidents.
Document Type: correspondence, policies and guidelines, memorandum of understanding, agreements, intelligence analysis, intelligence reports, briefing notes, training manual, statistics, presentations, speaking points, meeting agendas and minutes.
Record Number: RCMP ADM 1136/244

Covert Operations

Description: Information resources pertaining to covert-related activities, operations, source witness protection measures pursuant to the Witness Protection Program Act and the handling of police informants and agents.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1137

Integrated Forensic Identification Services

Description: Records related to direct operational services to front line police officers and the law enforcement community across Canada. This includes policy surrounding the processes, tools, technology and training associated with the RCMP forensic identification discipline. The records include crime scene forensic examinations, identification and collection of exhibits for scientific analysis; bloodstain pattern analysis; chemical biological radiation nuclear and explosive (CBRNE) crime scene investigation; disaster victim identification; forensic, scientific and aerial reconnaissance imaging; forensic video analysis
Document Type: Occurrence reports, forensic identification forms, statements, exhibit reports, court briefs, copies of court documents such as summonses and warrants
Record Number: RCMP OPS 1211

Investigation and Enforcement Support (forensic)

Description: Records related to forensic examination and analysis of exhibit materials for use by investigators as evidence. Records include examination, interpretations and reporting of evidence relating to exhibits from or pertaining to a crime scene, and includes services for documents and counterfeit examinations, trace evidence, toxicology and firearms
Document Type: Occurrence reports, forensic laboratory forms, court briefings, copies of court documentation, and images.
Record Number: RCMP OPS 1212

Forensic Laboratory Services

Description: Information resources pertaining to forensic identification and deoxyribose nucleic acid (DNA) analysis of biological material for use by investigators as evidence in criminal investigations including information related to the examination, interpretation and reporting of evidence relating to biological exhibits from or pertaining to a crime scene.
Document Type: Occurrence reports, forensic laboratory forms, court briefings, copies of court documentation, and images.
Record Number: RCMP OPS 1213

Canadian Criminal Real Time Identification Services

Description: Information resources pertaining to direct operational support to the Canadian law enforcement, criminal justice and public security communities by providing maintaining the national repository of fingerprints and criminal record information, and providing criminal record and fingerprint identification services for civilian and criminal verifications for court purposes and for all levels of government and the general public.
Document Type: Criminal Records as well as fingerprint and identification forms
Record Number: RCMP OPS 1214

National Services & Research Support (Forensics)

Description: Information resources pertaining to the National DNA Data Bank, assisting law enforcement agencies by using DNA evidence, the development of scientific and technical research projects of forensic nature and the identification of research and development opportunities and requirements that will meet the forensic science and identification goals of the RCMP, assuring that these are developed according to scientific methods.
Document Type: Investigational and occurrence reports, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1215

Criminal Intelligence

Description: Information resources pertaining to criminal information and intelligence which will permit the RCMP to detect and prevent crime in Canada, or internationally as it affects Canadian interests, as well as effectively and efficiently assess threats, develop strategies and coordinate and distribute intelligence of national and international importance to make Canadian communities safer.
Document Type: Investigational and occurrence reports, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1216

Canadian Police Information Centre (CPIC)

Description: Information resources which provide tactical information on crimes and criminals, available 24 hours/day, 365 days/year for law enforcement services and criminal justice agencies around the world.
Document Type: Records relating to aperson's criminal history, to a person related to a police investigation, to a person's vehicle and driving related information, as well as boating and property information.
Record Number: RCMP OPS 1217

Canadian Police Centre for Missing and Exploited Children

Description: Information resources pertaining to Canadian and international law enforcement agencies, governments and private sectors in response to the increasing threat of Internet-facilitated sexual exploitation of children including investigative support to local, municipal, regional, national and international policing partners.
Document Type: Investigational and occurrence reports, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1218

Firearms Licensing, Registration and Technical Services

Description: Information resources pertaining to the support of law enforcement in partnership with Provincial Chief Firearms Officers (CFO), public agencies and law enforcement organizations relating to the application of the Firearms Regulations and the Firearms Act across Canada. It is also responsible for enhancing community safety (such as the safe use and storage of firearms), and the delivery of individual and business licensing Canadian Firearms Safety Courses and the registration of restricted and prohibited firearms.
Document Type: certification, licensing forms, inspection forms and approvals
Record Number: RCMP ADM 1221/1690

Firearms Investigative & Enforcement Services

Description: Information resources pertaining to support of front-line law enforcement agencies with the investigation and prosecution of persons or criminal organizations by assisting with the gathering of evidence, tracing illegal firearms, identifying trends, patterns and related factors of the illegal movement and criminal use of firearms, and the maintenance of the Firearms Reference Table. It is also directly involved in providing assistance to international groups on operational issues related to illicit firearms.
Document Type: Investigational and occurrence reports, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 1222

Canadian Police College

Description: Information resources pertaining to academic courses provided for the development of the Canadian and International Law Enforcement Community in the areas of explosives, investigations, forensic identification and technological crime, leadership and development curriculum for various levels of management; and professional development courses specific to Aboriginal policing.
Document Type: Training guides, training manuals, presentations, briefing notes, reports, statistics, speaking points, key messages
Record Number: RCMP ADM 1231/565

National Law Enforcement Training

Description: Information resources pertaining to training provided to other provincial and federal ministries and law enforcement agencies to assist in the fight against criminal activity.
Document Type: Training guides, training manuals, presentations, briefing notes, reports, statistics, speaking points, key messages
Record Number: RCMP ADM 1232/565

International Peace Operations

Description: Information resources pertaining to the deployment of Canadian police personnel to international peace operations as governed by the Canadian Police Arrangement, a managerial framework between the Canadian International Development Agency, the Department of Foreign Affairs and International Trade, Public Safety Canada, and the RCMP, through the provisions of the International Police Peacekeeping and Peace Operations Memorandum to Cabinet that was approved by Treasury Board in October 2006.
Document Type: Training, medical, psychological and logistical support documentation
Record Number: RCMP ADM 2111/1466

Building Capacity - Advice/Training Support to Nations at Risk

Description: Information resources pertaining to the development of tools and training provided to developing countries to strengthen their law enforcement institutions in the long term
Document Type: Training guides, training manuals, presentations, briefing notes, reports, statistics, speaking points, key messages
Record Number: RCMP ADM 2112/565

Extra-Territorial Criminal Investigations

Description: Information sources pertaining to extra-territorial criminal investigations that are conducted to ensure the RCMP fulfills its mandate to bring to justice those individuals who commit acts of terrorism and serious violence against Canadians and/or Canadian interests abroad. The authority for these investigations is vested in Sec. 7 of the Criminal Code.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 2121

Liaison Officers Abroad

Description: Information resources pertaining to the support and assistance, through the liaison officers, to Canadian law enforcement agencies in the prevention and detection of offences to Canadian federal laws. Also includes information related to communication with foreign criminal police agencies and related institutions for the purpose of exchanging criminal information and trends, and identify threats to the safety of Canadian homes and communities.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories.
Record Number: RCMP OPS 2122

International Criminal Police Organization (INTERPOL)

Description: Information resources pertaining to law enforcement actions and investigations having international ramifications in all sectors of criminal activity.
Document Type: Investigational and occurrence reports, threat assessments, statements, exhibit reports, court briefs, copies of court documents such as summonses, warrants and in some instances records relating to criminal histories
Record Number: RCMP OPS 2123

International Law Enforcement Training

Description: Information resources pertaining to training provided to international law enforcement agencies to assist in the fight against national and international criminal activity while developing partnerships
Document Type: Training guides, training manuals, presentations, briefing notes, reports, statistics, speaking points, key messages
Record Number: RCMP ADM 2124/565

RCMP Musical Ride

Description: Information resources pertaining to the RCMP Musical Ride, a traditional ceremony with horse and rider in scarlet uniform performed for Canadians to experience part of the Canadian heritage and national identity. Information related to the history of the musical ride, care and breeding of horses, including breeding program and surplus sales, Visitor's Centre, Mounted Police seminar, touring (including pre-tour information, stabling requirements, feed and bedding, show sites, sound, master of ceremonies, seating, honoured guests, parking, washroom facilities, security and requests to host the musical ride), "name the foal" contest, riding equipment, and criteria and methodology for choosing riders.
Document Types: Host application documentation, organizing committee records (including terms of reference, list of members, agendas, minutes, recommendations, and records of decision), horse auction sale records, breeding program records, equitation course curricula, Musical Ride programming and choreography, applications and supporting documentation for ridership, Mounted Police seminar application form, statistical and evaluation reports, and expense reports.
Format: Photographs, video-recordings, Trading Cards, horse identification microchips, and Musical Ride Badge.
Record Number: RCMP ADM 221/1505

Partnerships and Heritage

Description: Information resources pertaining to the promotion and protection of the RCMP image, requests about the RCMP's history and its role in the formation of Canada, sponsorship, charities, ceremonial support both domestically and internationally for a variety of special events such as expositions, world fairs, trade events and major sporting events
Document Types: Meeting agendas and minutes, media lines, approvals, consultation papers, discussion papers, legal opinions, progress reports
Record Number: RCMP ADM 222/1505

International Visits and Protocol

Description: Information resources pertaining to the approval, coordination, and post-travel evaluation of RCMP employee attendance at international conferences, seminars and workshops. Additionally, it also includes information related to the administration and management of international law enforcement and related governmental visits to the RCMP to ensure proper protocols and processes are followed.
Document Type: Investigational and occurrence reports, threat assessments and statements
Record Number: RCMP OPS 2125

Procurement, Purchases and Contracts

Description: Correspondence pertaining to acquisition of goods, services and contractual arrangements.
Document Types: Contracts, negotiations, approvals, service agreements, call-ups, standing offer agreements and purchases
Record Number: RCMP ADM 1115

Briefings, Presentations, Addresses and Speeches

Description: Correspondence pertaining to the briefings and presentations by RCMP employees
Document Type: Addresses, presentations, speeches, briefings, manuscripts, and arrangements
Record number: RCMP ADM 115

Publications

Description: Correspondence pertaining RCMP published materials in both electronic and hard copy formats.
Document Type: Booklets, magazines, bulletins, pamphlets, web pages, e-books, CDs and DVDs
Record number: RCMP ADM 1577

Public and Media Relations

Description: Correspondence pertaining to cooperation and assistance to the public.
Document Type: Press releases, enquiries, requests, approvals and photographs
Record number: RCMP ADM 1505

Accounts Payable

Description: Correspondence pertaining to accounts payable.
Document Type: Invoices, journal vouchers, claims, taxi chits, expenses, statements, summaries, reports and statistics
Record number: RCMP ADM 738

Accounts Receivable

Description: Correspondence pertaining to accounts receivable.
Document Type: Contract billings, inter-departmental settlements, accounts, statements, summaries, reports and statistics
Record number: RCMP ADM 750

Allowances and Deductions

Description: Correspondence pertaining to information and details on how to manage allowances and deductions.
Document Type: Requests, approvals, inquiries, allowance documentation and statutory deductions
Record number: RCMP ADM 775

Banks and Accounts

Description: Correspondence pertaining to the use of banks for Receiver General Account purposes
Document Type: Statements, accounts, and card acceptance.
Record number: RCMP ADM 780

Budgeting

Description: Correspondence pertaining to estimated and authorized level of spending delegated to carry out pre-planned activities.
Document Type: Budgets, assessments, transfers and reports
Record number: RCMP ADM 785

Cheques

Financial Classification Coding

Description: Correspondence pertaining to classification of financial codes and transactions.
Document Type: Classifications, error reports, definitions and codes.
Record number: RCMP ADM 805

Estimates

Description: Correspondence pertaining to estimates of expenditures for services required during a specific fiscal year.
Document Type: Estimates, reports, plans and justifications.
Record number: RCMP ADM 830

Fees

Description: Correspondence pertaining to fees including those payable at public expense.
Document Type: Fee requests, approvals, justifications, and invoices.
Record number: RCMP ADM 837

Funds, Grants and Loans

Description: Correspondence pertaining to payment to an individual or organization for a specified purpose.
Document Type: Donations, contributions, requests and approvals.
Record number: RCMP ADM 840

Financial Signing Authorities

Description: Correspondence pertaining to the authority to expend money.
Document Type: Approvals and Financial Signing Authority (FSA) Records.
Record number: RCMP ADM 875

Taxes

Description: Correspondence pertaining to payment of taxes.
Document Type: Grants, inquiries and exemptions.
Record number: RCMP ADM 880

Transport Requisitions

Description: Correspondence pertaining to a written order on a designated carrier to transport authorized persons or goods between specified places at specified rates.
Document Type: Rates, requests and approvals.
Record number: RCMP ADM 837

Employee Privileges

Description: Correspondence pertaining to privileges and permission granted to employees of the RCMP.
Document Type: Requests, discussions, approvals and justifications
Record number: RCMP ADM 518

Morale

Description: Correspondence pertaining to morale and general welfare of RCMP employees.
Document Type: Teambuilding coordination, record of attendance and discussions pertaining to personality conflicts
Record number: RCMP ADM 487

Awards and Honours

Description: Correspondence pertaining to the administration and distribution of awards and honours.
Document Type: Letters, requests, reviews, commendations, and awards
Record number: RCMP ADM 350

Debts and Loans

Description: Correspondence pertaining to debts and loans to RCMP members.
Document Type: Garnishments, briefings and letters
Record number: RCMP ADM 385

Employee Benefits and Insurance

Description: Correspondence pertaining to the administration of employee benefits and insurance plans.
Document Type: Benefit plans, insurances plans, distribution lists, and negotiations
Record number: RCMP ADM 473

Hours of Work

Description: Correspondence pertaining to work schedules and shifts.
Document Type: Schedules, rosters, reports and availability submissions
Record number: RCMP ADM 454

Income Tax

Description: Correspondence pertaining to requirements and exemptions under the Income Tax Act.
Document Type: Exemptions, increases and statements
Record number: RCMP ADM 470

Leave

Description: Correspondence pertaining to employee leave.
Document Type: Submissions, approvals, refusals, schedules, carry-over benefit usage, appointments, time off for elections, special leave, leave of absence, and list of holidays to be observed
Record number: RCMP ADM 485

Pay, Bonus and Salaries

Description: Correspondence pertaining to the administration of pay, bonuses, and salaries.
Document Type: rates of pay, pay negotiations, reviews, increments, bilingual differential deductions, inquiries and conversions
Record number: RCMP ADM 500

Pension

Description: Correspondence pertaining to superannuation
Document Type: Canada Pension benefits, agreements, transfer of accounts, pension boards, interpretations, negotiations and rates
Record number: RCMP ADM 510

Human Resources Planning

Description: Correspondence pertaining to human resources planning.
Document Type: Nominal rolls, forecasting, succession planning, allocations, submissions to Treasury Board, circular and strength reports and Multi-Year HR Plan (MYHRP)
Record number: RCMP ADM 415

Administrative Grievances

Description: Correspondence pertaining to administrative grievances.
Document Type: Promotional grievances and classification grievances
Record number: RCMP ADM 374

Complaints

Description: Correspondence pertaining to the handling of complaints.
Document Type: Complaints documents pertaining to Public Complaint Commission, Official Languages Act, Canadian Human Rights Act, harassment complaints, Access to Information and Privacy
Record number: RCMP ADM 380

Conduct, Discipline, and Termination of Public Service Employees

Description: Correspondence pertaining to conduct, misconduct, and discipline of Public Service Employees.
Document Type: Investigations, reports, termination documents, briefing, and consultations with union representatives
Record number: RCMP ADM 635

Informal Conflict Management

Description: Correspondence pertaining to the administration of the informal conflict resolution process such as the traditional alternate dispute resolution (ADR) service.
Document Type: Mediation, discussion, conflict coaching, group interventions, reports, analysis, escalations and submissions
Record number: RCMP ADM 382

Member Discipline, Discharge and Conduct

Description: Correspondence pertaining to the administrative discharge and discipline of a member.
Document Type: Discharges, notifications, briefings, demotions due to unsuitability, assessments, evaluations and recommendations
Record number: RCMP ADM 390

Medical, Health and Wellness

Description: Correspondence pertaining to general health, medical, dental and wellness services for employees. This information is categorized as Protected "B".
Document Type: Treatments, referrals, medical assessments, immunization records, home care provisions, counseling, nutrition requirements, Member Employee Assistance Program (MEAP) participation, crisis intervention and psychologist services rendered
Record number: RCMP ADM 448

Occupational and Environmental Health and Safety

Description: Correspondence pertaining to occupational health and safety in the RCMP environment. Dependant on content, this information is categorized as either Unclassified or Protected "A".
Document Type: Safety regulations, studies, reports, assessments, hazardous occurrence incidents, accidents, testing and indoor air quality complaints
Record number: RCMP ADM 450

Official Languages

Description: Correspondence pertaining to official languages coordination.
Document Type: Position profiles, linguistic services rendered and language of work requirements
Record number: RCMP ADM 252

Evaluation and Performance Review

Description: Correspondence pertaining to the oversight of the performance program for the development of RCMP employees.
Document Type: Performance monitoring system, evaluations, testing, reviews, presentations, annual and periodic performance evaluations, attendance, awareness packages for Employee Orientation Program (EOP), Supervisor Development Program (SDP), Manager Development Program (MDP) and Bridging the Gap (BTG), requests and acceptance
Record number: RCMP ADM 435

Appointments

Description: Correspondence pertaining to the administration of appointments.
Document Type: Appointments, warrant appointments, requests and approvals
Record number: RCMP ADM 340

Job Classification

Description: Correspondence pertaining to job classification.
Document Type: Briefings, reviews, monitoring and approvals
Record number: RCMP ADM 358

Member Category Employment Information Resources

Description: Correspondence pertaining to employment records for individuals hired or appointed under the RCMP Act.
Document Type: All documentation located in employee member files
Record number: RCMP EMP 001

Non-RCMP Category Employment Information Resources

Description: Correspondence pertaining to individuals hired and appointed which includes but is not limited to volunteers, municipal employees, foreign government employees, commissionaires, guards or matrons, contractors and consultants and supernumerary special constables.
Document Type: All documentation located in non-RCMP employee files
Record number: RCMP EMP 003

Oaths of Allegiance and Secrecy

Description: Correspondence pertaining to oaths including the designation of a person permanently bound to secrecy.
Document Type: Affirmations
Record number: RCMP ADM 490

Other Category Employment Information Resources

Description: Correspondence pertaining to individuals who are not considered to be hired or appointed by the RCMP and includes but is not limited to member applicants, cadets and individuals on assignment from other federal/provincial government departments, Canadian and non-Canadian police forces.
Document Type: All documentation located in non-RCMP employee files
Record number: RCMP EMP 003

Personnel Security

Description: Correspondence pertaining to the screening of all individuals requiring facility security clearance as well as screening of individuals for other government departments and agencies.
Document Type: initial clearance, checks, character field investigations, applications, certificates for visas, foreign travel work permits, accreditation and security requirements of positions.
Record number: RCMP ADM 445

Position Files

Description: Correspondence dealing with specific positions including formal reviews.
Document Type: Job descriptions, qualifications, language profiles, reviews, security profiles and statements of merit.
Record number: RCMP ADM 370

Public Service Employee Category Staffing

Description: Correspondence pertaining to requests for staffing Public Service positions such as internal advertised (IA) and non-advertised (INA) processes, external advertised (EA) and non-advertised (ENA) processes, acting appointments non-advertised (ACIN), deployments (DM), casual offers (CEO), priority appointments (PRI), part-time workers (DEAO).
Document Type: Requests, staffing advertisements, forms, statement of merit, resumes, assessment criteria, exams, interviews, references, Public Service Staffing Tribunal complaints or investigations, transfer documents, record of attendance, candidate/applicant listings and screenings
Record number: RCMP ADM 642

Public Service Employee Category Employee Information Resources

Description: Correspondence pertaining to employees as defined under the Public Service Employment Act.
Document Type: All documentation located in employee PSE files
Record number: RCMP EMP 002

Recruiting and Employment (excluding the Public Service Employee Category)

Description: Correspondence pertaining to the recruiting and employments of law enforcement positions including, regular and civilian members.
Document Type: Applications for Regular Members, Civilian Members, Temporary Civilian Employees, Guards and Matrons and RCMP Summer Student Program, qualifications, health and medical requirements, re-engagements and advertisement campaigns
Record number: RCMP ADM 530

Recruiting and Staffing of Contract and Temporary Help Services

Description: Correspondence pertaining to the performance and employment details of short-term employee services obtained by contract.
Document Type: criteria, time sheets, assessments, resumes and remunerations
Record number: RCMP ADM 645

Staffing of Regular and Civilian Members

Description: Correspondence pertaining to staffing of regular and civilian members under the RCMP Act
Document Type: Staffing actions, loans, seniority rolls, promotion boards, recommendations, deployments, exchanges and assignments
Record number: RCMP ADM 442

Volunteers

Description: Correspondence pertaining to volunteer workers assisting the RCMP.
Document Type: Applications, acceptance, appointments, recommendations and tasks
Record number: RCMP ADM 720

RCMP Developed Training

Description: Correspondence on all aspects of training developed and/or given by the RCMP.
Document Type: Course training standards, evaluation reports, results, research papers, nominal rolls and lesson plans
Record number: RCMP ADM 565

Training Developed and Offered Outside of the RCMP

Description: Correspondence pertaining to training developed and presented by agencies, other government departments, universities, colleges, and the Canada School of Public Service (CSPS)
Document Type: Course listings, assessments, testing, examinations, certification tools, list of accreditation programs and nominations for language training and Web-Based training materials.
Record number: RCMP ADM 580

Access to Information

Description: Correspondence pertaining to access to government information
Document Type: Requests and disclosure
Record Number: RCMP ADM 1516

Protection of Privacy

Description: Correspondence pertaining to the protection of privacy
Document Type: Requests, correction requirements and disclosure
Record Number: RCMP ADM 1517

Informal Information Requests

Description: Correspondence pertaining to informal requests for information not submitted to the Access to Information and Privacy Branch
Document Type: Requests and disclosures
Record Number: RCMP ADM 1518

Information and Knowledge Management

Description: Correspondence pertaining to the discipline of Information Management and Knowledge Management as well as the incorporation of these requirements within RCMP business processes and activities.
Document Type: Trends analysis, system and project gating assessments, archival requirement assessments, archival constraints, benchmarks, program evaluations, briefings, reports and tasks
Record number: RCMP ADM 1580

Automated Systems

Description: Correspondence pertaining to the development and administration of an automated system.
Document Type: System plans, requests, user access and controls, inquiries, listing of users and related rolls, tests, research plans, audits and performance assessments.
Record number: RCMP ADM 1485

Affidavits

Description: Correspondence pertaining to affidavits.
Document Type: Affidavits and appeals
Record number: RCMP ADM 287

Agreements

Description: Correspondence pertaining to government service agreements which do not impact policing services.
Document Type: Memorandum of Understanding (MOU), Memorandum of Agreement (MOA), Service Level Agreement, (SLA), and agreements for coordination of operational programs
Record number: RCMP ADM 120

Agreements for Policing Services

Description: Correspondence pertaining to policing the provinces, municipalities and territories
Document Type: Contracts, negotiations, reports, Policing Memorandum of Understandings (MOU), amendments and tasking requirements
Record number: RCMP ADM 122

Claims

Description: Correspondence pertaining to claim submissions
Document Type: Submissions, approvals, release forms and legal opinions
Record number: RCMP ADM 188

Commissions and Boards of Inquiry

Description: Correspondence pertaining to Commissions and Boards of Inquiry and their findings
Document Type: Inquiries, research, finding and reports
Record number: RCMP ADM 310

Corporate Identify Program

Description: Correspondence pertaining to Corporate Identity Program responsible for management the commercial use of RCMP identity
Document Type: Standards, restrictions, requests and approvals
Record number: RCMP ADM 152

Intellectual Property

Description: Correspondence pertaining to the administration of RCMP inventions, innovations and intellectual property.
Document Type: copyrights, trademarks, industrial designs, trade secrets, inventions, applications and patents
Record number: RCMP ADM 240

Jurisdictions

Description: Correspondence pertaining to areas/regions in which the RCMP has policing authority.
Document Type: Discussions and territorial limit reports
Record number: RCMP ADM 258

Legal Action and Litigations

Description: Correspondence pertaining to criminal and civil litigations by or against the RCMP.
Document Type: Court briefings, stay of proceedings, requests, subpoena, regulations and standards
Record number: RCMP ADM 372

RCMP Act and Regulations

Description: Correspondence pertaining to the RCMP Act and associated regulations affecting the internal operations and administration of the RCMP
Document Type: Commissioner's standing orders, working papers, amendments, presentations and submissions
Record number: RCMP ADM 117

Operational Readiness and Emergency Management

Description: Correspondence pertaining to the management tool for readiness, response and management of incidents, emergencies and disasters as well as the integrated command and control centre for centralized monitoring and coordination during critical incidents and major events.
Document Type: Negotiations, Integrated Threat Assessment Centre (ITAC) finished products and Signals Intelligence (SIGINT) documents, briefings, testing, reports, compositions and deployment requests
Record number: RCMP ADM 243

Program and Office Administration

Description: Correspondence pertaining to the administration and coordination of RCMP programs and services
Document Type: Quality assessments, mailing lists, finding aids, indices, registries of files, inquiries, posters, briefings, reports, discussions, submissions and service descriptors
Record number: RCMP ADM 1466

Policy Compliance

Description: Correspondence pertaining to the review and analysis of RCMP compliance with Government of Canada Acts, Regulations and Policies instruments. This includes RCMP developed Acts and policy instruments.
Document Type: Assessments, evaluations, reports and benchmarks
Record number: RCMP ADM 301

RCMP Structural Organization

Description: Correspondence pertaining to the organizational structure of the RCMP
Document Type: Terms of reference, requests, deegations of authority
Record number: RCMP ADM 255

RCMP Policy Instruments

Description: All RCMP developed and published policy instruments including background documentation. Information in these files should only be placed on file by the policy section or the office of primary interest responsible for such information
Document Type: Directives, bulletins, policies, standard operating procedures, handbooks and guides
Record number: RCMP ADM 290

Review of Government of Canada Acts, Regulations and Policy Instruments

Description: Correspondence pertaining to the review of acts, regulations and policy instruments developed by government departments, agencies or companies. This does not include a review of your own policy from a policy section perspective.
Document Type: Requests, reviews, publications, assessments, amendments, personal information banks, submissions and record disposition authorities
Record number: RCMP ADM 119

Reviews, Overviews and Studies

Description: Correspondence pertaining to comprehensive reviews, overviews and studies.
Document Type: Reviews, reports, managerial reviews, action plans, assessments, submissions and analysis.
Record number: RCMP ADM 236

Ministerial Liaison

Description: Correspondence pertaining to information provided to the Minister of Public Safety and the Minister of the Attorney General.
Document Type: Minister's issue book, inquiries and briefings
Record number: RCMP ADM 1506

Audit

Description: Correspondence pertaining to internal and external audits and reviews
Document Type: Audit reports andworking papers
Record number: RCMP ADM 232

Inspections and Evaluations

Description: Correspondence pertaining to inspections and evaluations.
Document Type: Evaluations, inspections and reports
Record number: RCMP ADM 234

Unit Level Quality Assurance

Description: Correspondence pertaining to the unit level quality assurance life cycle.
Document Type: Reports, risk analysis, submissions, evaluations, plans of action, statistics and findings
Record number: RCMP ADM 238

Planning Process

Description: Correspondence pertaining to the RCMP planning process life cycle.
Document Type: Balanced Score cards, Commissioner's directional statements, environmental scan assessments, operational plan framework and program plans, memos, communication plans, information management plans and strategic action plans
Record number: RCMP ADM 285

Reports

Description: Correspondence pertaining to reports not shown elsewhere.
Document Type: Reports, annuals reports, statistical reports and returns
Record number: RCMP ADM 302

Computer Equipment and Software

Description: Correspondence pertaining to computer hardware and software
Document Type: Requests, approvals, assessments, testing and installations
Record Number: RCMP ADM 1175

Condemnation and Destruction of Equipment and Supplies

Description: Correspondence pertaining to the disposal of movable and real property assets and its subsequent physical removal from RCMP control.
Document Type: Requests, approvals, assessments, submissions, surplus declarations, donations and records of sale.
Record Number: RCMP ADM 1070

Damage to Loss of Government Property

Description: Correspondence pertaining to loss, damage or theft to property.
Document Type: Reports, investigations, lease agreements, assessments, situation analysis, memos and evaluations.
Record Number: RCMP ADM 1003

Fleet Management

Description: Correspondence pertaining to RCMP-owned vehicles, marine vessels and aircrafts.
Document Type: Inspections, operating instructions, transport accounts, log books, maintenance logs, registration, licensing and insurance, credit card system, purchases and records of sale
Record Number: RCMP ADM 1018

Furniture and Furnishing within Living Accommodations

Description: Correspondence pertaining to furniture and furnishing of Crown-supplied housing and cells.
Document Type: Requests, approvals, assessments, receipt logs, reports and statistics
Record Number: RCMP ADM 1030

Horses

Description: Correspondence pertaining to RCMP horses
Document Type: Inoculation logs, horse board decisions, task list and breeding schedules
Record Number: RCMP ADM 1500

Inventories

Description: Correspondence pertaining to unit or store inventories
Document Type: Stocktaking forms, logs, supplies lists and catalogues
Record Number: RCMP ADM 1010

Material and Cloth

Description: Correspondence pertaining to material and cloth for clothing and kit
Document Type: Standards, evaluations, assessments, storage requirements and supply listings.
Record Number: RCMP ADM 1055

Museums, Artifacts and Relics

Description: Correspondence pertaining to the collection of items such as artifacts and relics relating to the history of the Mounted Police in RCMP museums or in RCMP programs.
Document Type: Loans, donations, requests, approvals, enquiries, display requirements and special handling specifications
Record Number: RCMP ADM 250

Office Supplies, Furniture and Equipment

Description: Correspondence pertaining to stationary, supplies, furniture and equipment within an office environment
Document Type: Business cards, requests, approvals and receipt acknowledgements
Record Number: RCMP ADM 1155

RCMP Vehicular Accidents

Description: Correspondence pertaining to the handling of RCMP vehicular accidents
Document Type: Administrative investigational reports and findings
Record Number: RCMP ADM 105

Service Dogs

Description: Correspondence pertaining to dogs utilized by the force
Document Type: Inoculation reports, training and performance reports, presentations, demonstration requests, approvals and request to care logs.
Record Number: RCMP ADM 1685

Technical and Safety Equipment

Description: Correspondence pertaining to standard police materiel issued to members or units engaged in law-enforcement duties.
Document Type: Maintenance logs, evaluations reports, disposal logs, testing and special handling specifications
Record Number: RCMP ADM 1160

Telecommunication Equipment

Description: Correspondence pertaining to telecommunication equipment
Document Type: Maintenance logs, evaluations reports, disposal logs, testing and special handling specifications
Record Number: RCMP ADM 1165

Telecommunications

Description: Correspondence pertaining to telecommunications
Document Type: Requests, research, use standards, proposals and installation logs
Record Number: RCMP ADM 1620

Uniform and Dress

Description: Correspondence pertaining to the management, distribution and maintenance of uniform, weapons and equipment to RCMP Members, Cadets and other Canada Public Safety and Law Enforcement Agencies.
Document Type: Requests, approvals, disposal logs, issues and receipts vouchers, authorities and design specifications
Record Number: RCMP ADM 1040

Uniform and Equipment Loans

Description: Correspondence pertaining to loans of uniform and equipment.
Document Type: Loans, permissions, requests, disposal logs and approvals
Record Number: RCMP ADM 1092

Buildings, Land, Sites and Works

Description: Correspondence pertaining to individual buildings, sites and land of all types whether police owned, leased or rented, including museums.
Document Type: Surveys, negotiations, investigations, testing, letters of reservation, prevention and protection standards, construction logs, maintenance manuals, plans, blueprints, evaluations and inspections
Record Number: RCMP ADM 1311

Historical Sites, Cemeteries, Graveyards and Monuments

Description: Correspondence pertaining to RCMP-designated cemeteries and the selection of national historical sites for individual who have lost their lives in their performance of operational police function.
Document Type: Agreements, site plans, honour roll book and maintenance logs
Record Number: RCMP ADM 1405

Janitorial Services

Description: Correspondence pertaining to cleaning services and general maintenance
Document Type: Service logs, tasks and schedules
Record Number: RCMP ADM 1355

Real Property Estimates

Description: Correspondence pertaining to building, site, land and works estimates
Document Type: Estimates, works programs, repair logs and alteration schedules
Record Number: RCMP ADM 1310

Utilities (Other than telephone services)

Description: Correspondence pertaining to the installation and maintenance of utility services
Document Type: Requests, schedules and installation logs
Record Number: RCMP ADM 1450

Abbreviations, Designations and Titles

Description: Correspondence pertaining to the approved abbreviations used within the RCMP, division designations and nomenclatures
Document Type: Approvals, standards and designations
Record Number: RCMP ADM 103

Administrative Procedures

Description: Correspondence pertaining to administrative procedures created for a unit, section or branch.
Document Type: Procedures, standards, guides and handbooks that have not been published
Record Number: RCMP ADM 1461

Appreciation, Condolences, Greetings, Gifts and Presentations

Description: Correspondence pertaining to appreciation, condolences, greetings, gifts and presentations to/from RCMP
Document Type: Donations, contribution/gift logs, presentations, greetings and letters,
Record Number: RCMP ADM 225

Badges, Flags and Colours

Description: Correspondence pertaining to the design of police identification badges, RCMP flags and colours
Document Type: design specifications, requests, inquiries, approvals and schedules
Record Number: RCMP ADM 154

Campaigns and Canvassing

Description: Correspondence pertaining to charitable campaigns and canvassing
Document Type: Schedules, advertisements, awareness presentations and flyers, submissions and requests for volunteers
Record Number: RCMP ADM 168

Ceremonies and Celebrations

Description: Correspondence pertaining to invitations for members in uniform to attend events including traditional demonstration of trust and respect
Document Type: Requests, attendance logs, salutations specifications, methods of saluting and approvals
Record Number: RCMP ADM 180

Cultures and Customs

Description: Correspondence pertaining to ethnicity, minority status and aboriginal groups
Document Type: Reports, research, assessments, discussions, evaluations, briefings and actions plans
Record Number: RCMP ADM 205

Inquiries and Information Requests on Personnel

Description: Correspondence pertaining to letters of inquiry concerning serving and ex-employees
Document Type: Disclosure and requests
Record Number: RCMP ADM 460

Firearms Registry

Description: Correspondence pertaining to the management of information held within the firearms registry database
Document Type: Certificates, prohibitions, inspections, revocations, refusals, permits, licenses and restrictions
Record Number: RCMP ADM 1690

Forms Management

Description: Correspondence pertaining to management of forms.
Document Type: Forms, requests, design specifications and authorizations
Record Number: RCMP ADM 1495

Licences, Passes, Permits and Building Access Control

Description: Correspondence pertaining to the administration and distribution of licences, passes, permits and building access controls.
Document Type: Key ledgers, privileges, parking permits, building access cards and building security card logs.
Record Number: RCMP ADM 245

Memorial Services and Individuals Buried in Police Cemeteries

Description: Correspondence pertaining to ceremonies and the burial of members in police cemeteries
Document Type: Burial permits, death certificates, logs, requests and approvals
Record Number: RCMP ADM 174

Operational Procedures

Description: Correspondence pertaining to procedures directly linked to or in support of investigations and overall law enforcement activities
Document Type: Procedures, research and trends analysis
Record Number: RCMP ADM 1464

Project Management (Over one million dollars)

Description: Correspondence pertaining to the lifecycle management of projects over $1,000,000.
Document Type: Requests, approvals, submissions, projects charters and reports
Record Number: RCMP ADM 131

Project Management (Under one million dollars)

Description: Correspondence pertaining to the lifecycle management of projects over $1,000,000.
Document Type: Requests, approvals, projects charters and reports
Record Number: RCMP ADM 132

Research and Development

Description: Correspondence pertaining to research and development not shown elsewhere.
Document Type: Requests, approvals, trends analysis, proposals, surveys and reports
Record Number: RCMP ADM 246

Sports and Recreation Clubs

Description: Correspondence pertaining to the formation and administration of a sports or recreation club.
Document Type: Requests, approvals, submissions, reports, inspections and proceedings
Record Number: RCMP ADM 320

Structural Organization of Other Government Departments

Description: Correspondence pertaining to the structural organization of other government departments
Document Type: Notifications, organizational charts, briefings and reports
Record Number: RCMP ADM 275

Meetings, Conferences, Committees, Associations and Societies

Description: Correspondence pertaining to all internal and external meetings, conferences, committees, associations and societies in which the RCMP contributes, participates or attends
Document Type: Agenda and meeting minutes, memberships, invitations, subscriptions and records of proceedings
Record Number: RCMP ADM 195

Business Continuity Planning

Description: Correspondence pertaining to the development of business continuity planning to ensure uninterrupted access to critical systems and services at all times
Document Type: Testing, government emergency books, information kits, regulations, list of transportation services and plans
Record Number: RCMP ADM 244

Security of Assets and Information

Description: Correspondence pertaining to organizational, administrative and physical security of RCMP assets and information.
Document Type: Reviews, tests, evaluations, standards, inspections, reports, research, trends analysis, threat and risks assessments, security violations, security specifications and investigations
Record Number: RCMP ADM 231

Passports and Visas

Description: Correspondence pertaining to arrangements for passports and visas.
Document Type: GoC special (green) and diplomatic (red) passports, issuance, submissions and approvals
Record number: RCMP ADM 496

Travel

Description: Correspondence pertaining to travel and accommodations
Document Type: Requests, arrangements, identification of lost or damaged luggage, accommodations, rates and approvals
Record Number: RCMP ADM 1675

Date modified:

2020-08-18